Over the past year, the JCA Artifax team has been working with a number of new clients to look at how rental teams and programming teams work together to resolve conflicts that arise from competing demands for limited space and time.
With museums, for example, the exhibition schedule takes priority. We're not going to turn down the Picasso tour because JCA want to hold their conference at our museum. But things can get fuzzy around the edges of when a space is available—we may have some small spaces which we can rent during opening hours, but the big events need to be out of hours. We know the exhibition dates, but do we know the detail of the change-over far enough in advance to know if we can load in that big corporate event without risking incoming or outgoing art?
The ambiguity increases when a venue is not traditionally structured. One ArtifaxEvent client is a museum that spans several New York City blocks and hosts multiple events after hours every day. Another museum is essentially one giant spiral room, so only one event can happen at a time. A new client has a state-of-the-art building which can literally double in size for epic performances, but it takes time (as well as staff). So we need to be wary of the scale of bookings, as well as spaces which take time to come into existence.
Different organizations (even those whose walls stay in one place) need different processes for deciding what needs to happen for the mission and what needs to happen to keep the rental money rolling in, and the key to all of these decisions is clarity of vision and clarity of communication. We are encouraging clients to identify what they need to know in order to decide who gets to use what space, and (obviously, as it's our mission) think about how ArtifaxEvent can help.
If you are an existing or future user of ArtifaxEvent and you want to explore defining your space, prioritizing event bookings, or other venue-related questions, please get in touch with me.
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